Operations Assistant - Nurturing Minds, Inc.

The Opportunity:

Nurturing Minds seeks a part-time, 15 hours/week, contracted Operations Assistant that will report to the Operations Director. The Operations Assistant will provide administrative support for Nurturing Minds as well as perform various day-to-day operations, event planning, and administrative tasks. The Operations Assistant will be an integral member of Nurturing Minds' Team.

About Nurturing Minds:

Nurturing Minds is a U.S. based non-profit organization that provides financial and technical support to the SEGA Girls' School in Tanzania with a particular emphasis on girls who are poor, marginalized, and at risk of becoming involved in exploitative forms of child labor.

Position Responsibilities:

  • Take minutes at board meetings and some committee meetings. Share minutes with board members and advisors.
  • Keep records on board voting.
  • Maintain board and committee directory.
  • Create annual schedule for board and committee meetings.
  • Maintain and update database on regular basis.
  • Work with the Executive Director to create and distribute weekly organizational update to board members and advisors.
  • Send weekly fundraising updates to board members.
  • Handle accounts payable/receivable, including receiving the mail weekly from Nurturing Minds' P.O. Box in Newtonville, MA, and depositing donations into Nurturing Minds' bank account.
  • Enter online donations on a daily basis.
  • Enter check donations weekly.
  • Generate thank you letters to be signed by the Executive Director.
  • Help create, track and send invitations to fundraising events and parties.
  • Help to organize details of bi-monthly meetings of the board of directors and the executive committee, including two in-person meetings annually.
  • Other duties as assigned.

Work Environment:

  • Must be able to work at home with a space designated for Nurturing Minds, and meet once-weekly with Nurturing Minds staff in Newton, MA.
  • Must be physically and mentally capable of performing multiple tasks and able to function in a fast-paced environment.
  • This position may require lifting approximately, but not limited to, 40 pounds.

Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of knowledge, skill, and/or ability required to perform position responsibilities.

  • Education: High school diploma required. Bachelor degree preferred.
  • Experience: At least two years of direct/related experience.

Knowledge, Skills and Abilities:

  • Strong word processing skills, strong grammar and spelling, attention to detail.
  • Good communicator, written and verbal.
  • A proven record of working successfully with various technology tools, particularly database software. Experience in fundraising software preferred. Experience in GiftWorks Database desired.
  • Fluency in Microsoft Office Suite; solid experience with web and email contact technology and programs; interest in and experience with social media.
  • Ability to manage multiple projects at the same time while maintaining focus, close attention to detail and skill in prioritizing and meeting deadlines.
  • Strong communication, planning and organizational skills.
  • Superb inter-personal and relationship-building skills; ability to work collaboratively with a diverse group of board members, donors, and volunteers; must be comfortable interacting with different personalities spanning across the U.S. and Africa.
  • Some night and weekend work required.
  • A high level of integrity, respect for confidential nature of the work and extraordinary work ethic.

How to Apply:

Please submit your resume, three references, and a cover letter to [email protected] no later than Friday, June 7, 2019.

Organization
Nurturing Minds, Inc.
Type
Contract
Job Posting Expires On
06/07/2019