Operations and Finance Associate 

The Tanzanian Children’s Fund (TCF) works to eliminate poverty and improve the lives of marginalized children and families in the Oldeani area of northern Tanzania. Our goal is to ensure that all children and families in this region have the opportunity to lead healthy, secure, and fulfilling lives.

 

TCF is seeking a detail-oriented, organized, and adaptable problem-solver to join our US-based team as the Operations and Finance Associate. This is a full-time, salaried position, responsible for overseeing daily operations at TCF’s Cambridge office. Reporting to the US Managing Director, the Operations and Finance Associate responsibilities will include but are not limited to: 

OPERATIONS

  • Manage collection, tracking and timely distribution of in-kind donations via duffel bags including all acknowledgement of gifts to donors, coordination with volunteers and visitors for bringing duffels, and organization of donations that are stored in the office

  • Communicate with volunteers and Tanzania-based Volunteer Coordinator regarding RVCV volunteer fees & duffels; respond to inquiries and questions as necessary; recruit and oversee US volunteers

  • Identify best practices and improve internal US-based systems with an eye toward future needs and budget realities

  • Ensure timely responses to all stakeholders as primary contact for the organization via phone and email correspondence  

  • Coordinate BOD meeting logistics: meals, parking, projector, and materials for BOD packet

  • Insurance and policy renewals, upkeeps and review of current policies (D&O Insurance, etc.)

  • Assist the Managing Director as needed with operations and systems as requested

 

DEVELOPMENT & DATABASE MANAGEMENT 

  • Process donations: deposit checks, and process online payments, stock gifts and wire transfers on a regular schedule

  • Enter monetary and in-kind gift details into our database

  • Produce regular donation reports and analytical reports as requested (ex: Top Donors, Recurring Donors)

 

HUMAN RESOURCES

  • Create and maintain calendar for recruitment and personnel, etc.

  • Work with the Managing Director and Director of Operations on job descriptions for expat staff and post job descriptions on all relevant sites; attend career fairs/recruiting events

  • Help US Managing Director arrange for first round interviews and conduct reference checks for candidates 

  • Manage applicant processes including keeping them up-to-date on current standing, putting them in contact with relevant parties and collecting additional information, as needed, such as references 

  • Onboard new employees: Send onboarding packet, collect signed contracts, passport and payment information

  • Health insurance management for US staff and payment for TZ expat staff

 

FINANCIAL MANAGEMENT

  • Prepare and review Financial slide deck for BOD meetings and calls in coordination with Treasurer and Investment Committee Chair

  • Oversee US-based financial tracking, reporting, and tax prep; manage annual audit process

    • Conduct monthly donation and expense reconciliations with bookkeeper

  • Assist in periodic review of budget vs. actuals (May, October and December) to ensure adherence to spending targets and reduce costs whenever possible

  • Coordinate vendor payments; manage credit card spending and payments

  • Maintain Financial and Fundraising/Development Dashboards

  • Assist the Managing Director in meeting fiduciary needs of the organization, including ensuring fiscal transparency, checks and balances, and supervising financial tasks performed by TCF’s bookkeeper 

    • Ensure compliance w/ state and federal legal and financial procedures and reporting requirements (state registrations, etc.)

    • Ensure monthly transfers are made on time

  • Update and maintain Financial Protocols

 

TCF CANADA

  • Take the lead in managing TCF Canada Operations including:

    • Working with our bookkeeper and auditor to complete all necessary filings

    • Managing Insurance contracts and payment

    • Lead donation processing and gift acknowledgement for all donors in Canada

    • Oversee Canadian donation processing and compliance

 

BENEFITS

  • Competitive salary and health care coverage (choice of two plans)

  • 15 vacation days, 3 personal days, and up to 10 days sick leave per year, plus paid holidays

  • Annual work visit to the Rift Valley Children’s Village in Karatu, Tanzania

 



To apply, please submit your resume and cover letter through the following link:

https://www.google.com/url?q=https://tanzanian-children-s-fund.breezy.hr/p/1518406d34a1-operations-and-finance-associate&sa=D&source=hangouts&ust=1622840452040000&usg=AFQjCNHVqRy1fIM78auA9jIZTRDbXKrgWA

Organization
Tanzanian Children's Fund
Type
Full-Time
Job Posting Expires On
08/01/2021